Salary: £24,049 – £27,126 plus £3,550 London Weighting

Location: London

About the role

We have an opportunity for an experienced Office and HR Administration Coordinator to play a critical and varied role within our friendly and dynamic office. In this role you will be coordinating various aspects of office services and human resources administration to support the smooth running of our London office. The role will also have the responsibility for welcoming visitors, answering the phone, dealing with deliveries and monitoring and ordering stock, processing of invoices at all times maintaining a safe, clean and pleasant working environment. The post holder will support the HR and Office Manager with human resources administration including managing the recruitment inbox, posting job vacancies, processing incoming applications, scheduling interviews and similar duties. In addition, the role holder will support the Resources team with general admin including, the coordination of events, training, and meetings.

 We are looking for someone who:

  • Has prior experience of working in a similar position with responsibility for various aspects of office management, including working knowledge of health and safety and human resources administration
  • Has strong interpersonal skills, and is able to build productive working relationships with people at all levels within the organisation and with external stakeholders
  • Is able to prioritise their workload and deal effectively with changing and sometimes competing priorities, while maintaining accuracy and focus to deliver to deadlines
  • Has the flexibility and willingness to take on other related tasks outside their direct brief as needed
  • Is able to manage expectations and requests across multiple stakeholders and priorities creating understanding and buy-in.
  • Has an eye for detail and able to identify needs for improvement and design creative and practical solutions.
  • Enjoys working for a small, flexible, international not-for-profit organisation

About the team

As International Resources team we work as a close knit, dynamic, flexible and supportive team.  We are looking for a member of the team who is keen to roll up their sleeves and make use of their diverse skills to support our teams in their delivery of impactful solutions to global system challenges.

About Forum for the Future

Forum for the Future mission is to design and deliver transformational change projects, working one on one with Forum’s network of partners, as well as in collaborative coalitions. We aim to create system change in areas we see as critical to sustainability, such as food and energy. We are a 60+ person team, spread across London, New York, Singapore and Mumbai. You can read more about our work on our website.

Application process

To find out more details about this vacancy, please read the job description.

To apply for this role, please send your up-to-date CV and a covering letter to [email protected]. You should clearly explain your motivation for applying for the post and provide specific evidence demonstrating how you meet the required capabilities as detailed in the job description. Your supporting statement should be no longer than two A4 pages. Please do not include your name and/or contact details in the covering letter. Please clearly indicate your availability for interviews in your supporting statement. We kindly ask you not to attach or insert your photograph in your CV or covering letter, nor put your name or surname anywhere in the covering letter. 

Read before applying

Closing date: please note that the deadline has been extended to 23:59, 19 August 2018

Please note we are unable to respond to all applications. If you have not heard from us within the three weeks of the closing date, please assume we are not taking your application further.

After you have filled out this application, we ask you to complete our Equal Opportunities form.